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Art Conservation Associates, Inc.

TERMS AND CONDITIONS

Appraisal Reports

1) Travel time, inspection, photography, research, written and verbal correspondence, generation of written documents, and file administration are billed at $175.00 - $250.00 per hour, or at a pre-negotiated flat fee.

2) Authentication is not part of the general appraisal process. Upon arrangement, authentication can be facilitated at a rate of $175.00 - $250.00 per hour, or at a pre-negotiated flat fee.

3) Our minimum fee structure is as follows:

  1. Inspections within Manhattan: 4 hours minimum for travel/inspection, plus applicable research and report fees.
  2. Inspections outside Manhattan: 5 hours minimum for travel/inspection, plus applicable research and report fees.
  3. Desk appraisals with no inspection: 2 hours minimum for one item, 3 hours minimum for more than one item.

4) Cancellation of an assignment prior to the issuing of a report may be subject to fees for time spent between the date of assignment and the date of cancellation.

5) We request an approximate count of items prior to inspection. Should a significant number of additional items be presented at the time of inspection that fall within the scope of the assignment, we will make one attempt to contact the client. If we are unable to contact the client, time permitting we will inspect the additional items and bill accordingly. Otherwise we will offer the option of a second inspection at a later date.

6) The assigning party accepts responsibility and liability for payment of all fees due for appraisal reports, unless written acceptance of responsibility by another party is submitted. Third party payments are accepted, but should the underwriter, carrier, or other third party fail to submit payment in a timely fashion, responsibility and liability for the bill remains with the assigning party. Payment for reports is due immediately upon issuance of the report and should not be dependent on the settlement of the claim or payment to the assigning party by a third party.

 

Restoration Estimates/Restoration Reports

1) Works of art should not be opened/unframed on-site due to the risk of contamination. Restoration estimates and appraised values based on on-site inspections are subject to change if/when the items have been opened and fully inspected in the studios of Art Conservation Associates, Inc.

2) If items are transported to the studios of Art Conservation Associates, Inc. for the purposes of a restoration and/or a restoration estimate, the works of art must be opened/unframed, photographed, and inspected prior to the issuance of an estimate. This will be billed at a rate of $175.00 - $250.00 per hour, or at a prearranged flat fee.

3) The following elements can be included in the written restoration estimate/report at a charge of $175.00 - $250.00 per hour, or at a prearranged flat fee, as required by the client, owner, or representative:

a) Brief description or single photograph, recommended treatment, and fee for treatment range, for each item.

b) In-depth assessment of previous condition, new damage, recommended treatment, and fee for treatment, including detail photographs.

c) Appraisals of items included in the claim.

1. Appraisals of all items.

2. Appraisals of total-loss items and items that are restorable with a subsequent loss in value.

3. Appraisals of only total-loss items.

4. No appraisals.

4) If an appraisal for each item is not requested, Art Conservation Associates, Inc. will not determine or advise if the fee for treatment exceeds the value of the item, and no values will be provided for items deemed non restorable.

5) Any fees billed for the generation of restoration estimates are not deductible from the fees billed for restoration, should restoration be undertaken.

6) If items are transported to the studios of Art Conservation Associates, Inc. for the purposes of a restoration estimate, damaged frames and framing materials that show a risk of contaminating our facilities will be treated as a total loss and will be discarded. Written permission to do so must be granted by the carrier and the owner prior to arrangement for pickup. The discarded framing materials will be photographed, and small samples retained, prior to disposal.

7) Storage and/or facility charges commence from the date of arrival at Art Conservation Associates, Inc. facilities. Thirty (30) to sixty (60) days may be deductible from the final bill for the period of report/appraisal and/or restoration.

8) If the items were transported to the studios of Art Conservation Associates, Inc., the owner, client, or representative is offered the opportunity to inspect the items prior to redelivery, and/or at the time of delivery. Should the client or representative fail to inspect and sign a certificate of satisfactory condition upon delivery, the client has ten (10) days from the date of delivery to notify Art Conservation Associates, Inc. of any condition issues. Art Conservation Associates, Inc. assumes no liability for condition issues once the items have been out of their care, custody, and control beyond this ten-day period.

9) The assigning party accepts responsibility and liability for payment of all fees due for restoration estimates, unless written acceptance of responsibility by another party is submitted. Third party payments are accepted, but should the underwriter, carrier, or other third party fail to submit payment in a timely fashion, responsibility and liability for the bill remains with the assigning party.

 

Transportation to Art Conservation Associates, Inc. Facilities

1) Art Conservation Associates, Inc. utilizes third-party art movers and handlers. Charges for packing and transportation will be paid to the third-party art movers directly by Art Conservation Associates, Inc., and subsequently billed to the owner or underwriter by Art Conservation Associates, Inc.

2) A handling/administrative fee of $175.00 - $250.00 per hour may be applicable. This covers the time spent in arranging for the pickup/redelivery, correspondence regarding the pickup/redelivery, receiving the property, placing the property in storage, and returning the property to the art handlers.

3) A count of items will be provided to the owner or representative at the time of pickup. Photography of the items at the time of pickup, or an itemized inventory/receipt at the time of pickup, can be provided only with advance request at a charge of $175.00 - $250.00 per hour in addition to the base transportation charge.

4) Upon arrival at the facilities of Art Conservation Associates, Inc., damaged frames and framing materials that show a risk of contaminating our facilities must be discarded. Written permission to do so must be granted by the carrier and the owner prior to arrangement for pickup. The discarded framing materials will be photographed, and small samples retained, prior to disposal.

5) Upon receipt of items for the purposes of report/appraisal, Art Conservation Associates, Inc. will inspect, photograph, and generate a written estimate at a fee of $175.00 - $250.00 per hour or a pre-negotiated flat fee, in addition to the transportation costs. Thirty (30) days may be deductible from the final bill for the period of report/appraisal.

6) The following elements can be included in the written restoration estimate/report at a charge of $175.00-$250.00 per hour, or at a prearranged flat fee, as required by the client, owner or representative:

a) Brief description or single photograph, recommended treatment, and fee for treatment range, for each item.

b) In-depth assessment of previous condition, new damage, recommended treatment, and fee for treatment, including detail photographs.

c) Appraisals of items included in the claim.

1. Appraisals of all items.

2. Appraisals of total loss items and items that are restorable with a subsequent loss in value.

3. Appraisals of only total-loss items.

4. No appraisals.

7) Any fees billed for the generation of restoration estimates are not deductible from the fees billed for restoration, should restoration be undertaken.

8) If an appraisal for each item is not requested, Art Conservation Associates, Inc. will not determine or advise if the fee for treatment exceeds the value of the item, and no values will be provided for items deemed non-restorable.

9) A facilities charge may apply for items that are held during the restoration process, but are not  restored. Storage and/or facility charges commence from the date of arrival at Art Conservation Associates, Inc. facilities. Thirty (30) to sixty (60) days may be deductible from the final bill for the period of report/appraisal and/or restoration.

10) Cancellation of transportation less than 24 hours prior to the scheduled departure time may be subject to a $175.00 cancellation fee.

11) We request an approximate count of items prior to pickup. Should a significant number of additional items be presented at the time of pickup that fall within the scope of the assignment, we will make one attempt to contact the client. If we are unable to immediately contact the client, we will pick up the additional items and bill accordingly for transportation and initial storage. We will attempt to contact the client again prior to beginning the assessment process on the additional items.

12) The owner, client, or representative is offered the opportunity to inspect the items prior to redelivery, and/or at the time of delivery. Should the client or representative fail to inspect and sign a certificate of satisfactory condition upon delivery, the client has ten (10) days from the date of delivery to notify Art Conservation Associates, Inc. of any condition issues. Art Conservation Associates, Inc. assumes no liability for condition issues once the items have been out of their care, custody, and control beyond this ten-day period.

13) The assigning party accepts responsibility and liability for payment of all fees due for restoration, unless written acceptance of responsibility by another party is submitted. Third party payments are accepted, but should the underwriter, carrier, or other third party fail to submit payment in a timely fashion, responsibility and liability for the bill remains with the assigning party.

 

Storage

1) Storage is billed at a monthly rate based on the volume and type of materials stored.

2) Storage is payable quarterly, in advance, with payment due by the first day of the quarter.

3) We require a minimum of 30 days notice before the return of items in storage.

4) Storage charges will begin:

  1. For items received for purposes of report/appraisal: storage charges commence from the date of arrival at Art Conservation Associates, Inc. with 30 days deducted from the final bill for the period of report/appraisal.
  2. For items received for purposes of restoration: storage charges commence from the date of arrival at Art Conservation Associates, Inc. with 30-60 days deducted from the final bill for the period of report/appraisal/restoration.
  3. For items received for purposes of storage: storage charges commence from the date of arrival at Art Conservation Associates, Inc.
  4. There is a 10 day grace period following notification of completed restoration, for payment and return transportation to be completed. After this period, additional storage charges will accrue based on the size and volume of the items and will be payable prior to the return of the items.

5) The owner, client, or representative is offered the opportunity to inspect the items prior to redelivery, and/or at the time of delivery. Should the client or representative fail to inspect and sign a certificate of satisfactory condition upon delivery, the client has ten (10) days from the date of delivery to notify Art Conservation Associates, Inc. of any condition issues. Art Conservation Associates, Inc. assumes no liability for condition issues once the items have been out of their care, custody, and control beyond this ten-day period.

6) The assigning party accepts responsibility and liability for payment of all fees due for storage, unless written acceptance of responsibility by another party is submitted. Third party payments are accepted, but should the underwriter, carrier, or other third party fail to submit payment in a timely fashion, responsibility and liability for the bill remains with the assigning party.

 

Use of Art Conservation Associates, Inc. facilities by third parties:

1) Outside persons, including but not limited to, other logistics companies, outside art handlers, outside appraisers, insurance or adjustment personnel, and/or representatives of the owner cannot be unaccompanied on the premises of Art Conservation Associates, Inc. An hourly fee for an Art Conservation Associates, Inc. employee to assist with and observe the process will be billed as follows:

$65.00 - $175.00 per hour, Art Handler

$175.00 - $250.00 per hour, Appraiser or Conservator

2) A signed waiver of all liability regarding any and all condition issues to the item(s) must be received a minimum of 3 business days prior to the scheduled activity.

3) For outside art handlers, appraisers, logistics companies, restorers, and other assessment professionals, a Certificate of Liability Insurance listing any parties in attendance as additional insured's, including Art Conservation Associates, Inc., must be received a minimum of 3 business days prior to the scheduled activity.

4) For outside art handlers, appraisers, logistics companies, restorers, and other assessment professionals, signed permission from the owner(s) of the item(s) directly involved, indicating all companies to be in attendance, and indicating agreement to the waiver as noted as #2, must be received a minimum of 3 business days prior to the scheduled activity.

 

Please contact us with any questions.

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